EU and UK Privacy Policies
If you are an investor or a potential investor in a fund sponsored by Renaissance Technologies LLC, please read the privacy policy in Section 1 below.
If you are a possible job candidate for Renaissance Technologies LLC, please read the privacy policy in Section 2 below.
1. Notice of EU and UK Privacy Policy for Investors
Renaissance Technologies LLC and its affiliates (together, "Renaissance") are committed to protecting your privacy and maintaining the confidentiality and security of your personal information. Any personal information processed by Renaissance is controlled by Renaissance, and Renaissance is the data controller of your personal information. When your details are provided to Renaissance as a consequence of your investment (or potential investment) in a private investment fund sponsored by Renaissance Technologies LLC (each, a "Fund"), then Renaissance, acting as a data controller, may itself (or through a third party such as The Bank of New York Mellon (the "Administrator") acting in its capacity as the Fund's administrator) process your personal information or, if you are an entity, that of your (i) beneficial owner(s); (ii) employees; or (iii) directors, officers, trustees, general partners, managers, or other persons serving in a similar capacity (as distinguished from the entity itself). When processing your personal information, the Administrator may also act as a data controller.
The Investment Manager's United Kingdom representative is DataRep, located at 107-111 Fleet Street, London, EC4A 2AB, United Kingdom. Renaissance's European Union representative is DataRep, located at The Cube, Monahan Road, Cork, T12 H1XY, Republic of Ireland.
This policy (the "EU and UK Investor Privacy Policy") explains the manner in which Renaissance collects, uses, and maintains nonpublic personal information about former, current, and potential investors ("Investors") based in the United Kingdom ("UK"), the European Union ("EU"), or the European Economic Area ("EEA") as required under the General Data Protection Regulation (EU) 2016/679 ("GDPR") or the GDPR and the Data Protection Act 2018 ("UK GDPR"), as applicable. This EU and UK Investor Privacy Policy applies to personal information you supply in connection with your investment or potential investment in a Fund ("Your Personal Information").
Please note that this EU and UK Investor Privacy Policy is for informational purposes only and is neither an offer for an investment to nor a solicitation of investors in located in the EU or the UK.
Collection of Your Personal Information
Renaissance collects Your Personal Information from the following sources, as applicable:
- subscription documents and other information provided by the Investor in writing, in person, by telephone, electronically, or by any other means (including name, address, income, financial and investment qualifications, tax-related information, birth date, nationality, passport or other identification number, and employment information);
- transactions within the Fund, including account balances, investments, redemptions, and management fee and performance allocation payments; and
- other interactions with Renaissance (for example, discussions with our staff).
Reasons for Collecting Personal Information
Renaissance and the Administrator are able to legally collect and use Your Personal Information for one or more of the following reasons:
- you have consented to their doing so;
- it is necessary for the performance of a contract to which the Investor is a party or to take steps at the request of the Investor before entering into a contract or to otherwise perform the Services, as defined below;
- it is necessary for Renaissance or the Administrator to fulfill its legitimate business interests, which may include investigating, defending against, or prosecuting any actual, threatened, or potential claim in a court of law or other judicial or regulatory forum or otherwise protecting its legal rights; or
- it is necessary to comply with regulatory, judicial, or other legal obligations applicable to Renaissance or the Administrator.
Why We Use Your Personal Information
Your Personal Information may be processed by Renaissance or the Administrator (or any of their affiliates, agents, employees, delegates, or subcontractors) for the following purposes, as applicable:
- to facilitate your investment in the Fund and the management and administration of your investment in the Fund on an ongoing basis (the "Services") as necessary to fulfill all contractual and regulatory obligations related to your investment in the Fund, including without limitation the acceptance and processing of subscription documents and redemption and transfer requests;
- to carry out anti-money laundering checks and related actions that Renaissance or the Administrator considers appropriate or necessary to fulfill legal obligations on an ongoing basis in accordance with Renaissance's and the Administrator's anti-money laundering policies and procedures (i) with respect to the prevention or detection of fraud, money laundering, terrorist financing, bribery, corruption, or tax evasion and (ii) to prevent the provision of financial and other services to persons who may be subject to economic or trade sanctions;
- to comply with other legal obligations and, in particular, to report tax-related information to tax authorities;
- to disclose information to other third parties such as Renaissance's or the Administrator's service providers (including, for example, attorneys, accountants, auditors, or other professionals), regulatory authorities, and technology providers to comply with any legal obligation imposed on Renaissance or the Administrator or to pursue Renaissance's or the Administrator's legitimate interests;
- to communicate with you and monitor and record electronic communications and, if applicable, calls for any of the purposes specified herein; or
- to otherwise pursue Renaissance's or the Administrator's legitimate interests relating to your investment or your potential investment in the Fund or to process Your Personal Information when it would be in the public interest.
Renaissance will not use Your Personal Information for materially different, unrelated, or incompatible purposes without notifying you.
Recipients with Whom We Share Your Personal Information
Renaissance may provide Your Personal Information to its affiliates and to firms and individuals that assist it in managing and operating its sponsorship of various private investment funds and have a need for such information, such as the following:
- the Administrator;
- custodians or banking agents;
- firms providing recordkeeping and other administrative services;
- auditors and accountants;
- brokers; and
- attorneys.
We allow those organizations and individuals to handle Your Personal Information only if we are satisfied they take appropriate measures to protect Your Personal Information in compliance with applicable privacy laws.
We or the third parties mentioned above may also share Your Personal Information with the following:
- the third parties' own professional advisers;
- with your approval, your own advisers (such as your attorney or accountant);
- law enforcement agencies, courts, tribunals, and regulatory boards to comply with Renaissance's legal and regulatory obligations;
- other parties that may acquire control or ownership of Renaissance's business (or their professional advisers) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, or initial public offering or in the event of our insolvency; or
- as otherwise permitted or required by law or authorized by you.
Storage of Your Personal Information
Renaissance's servers that store Your Personal Information are located in the United States. Renaissance may also transfer Your Personal Information to its service providers located in Bermuda. Either (i) these jurisdictions afford an adequate level of protection for Your Personal Information (as mandated by the European Commission or UK Information Commissioner's Office) or, if they do not, (ii) there are appropriate safeguards in place, together with enforceable rights and effective legal remedies for you (such as entering into agreements that incorporate the EU standard contractual clauses and/or UK Addendum) that will impose obligations no less onerous than those contained in this EU and UK Investor Privacy Policy.
Protection of Personal Information
Renaissance seeks to maintain appropriate technical and organizational measures to ensure an appropriate level of security to address potential risks and protect Your Personal Information, including physical, electronic, and procedural safeguards. However, no method of safeguarding information is completely secure. While Renaissance uses measures designed to protect Your Personal Information, Renaissance cannot guarantee that its safeguards will be effective or sufficient. In addition, you should be aware that internet data transmission is not always secure, and Renaissance cannot warrant that information you transmit to Renaissance is or will be secure.
Retention of Personal Information
Renaissance will retain Your Personal Information for as long as is necessary to fulfil the purpose for which it was collected or to comply with legal, regulatory, accounting, reporting, or internal policy requirements or for the establishment or defense of legal claims.
Your Rights
In certain circumstances, you may have the following rights in relation to Your Personal Information:
- the right to be informed about Your Personal Information that Renaissance or the Administrator collects from you, uses, and retains;
- the right to obtain confirmation from Renaissance that Your Personal Information is being collected, used, and retained as described above and access Your Personal Information held by Renaissance or the Administrator;
- the right to correct Your Personal Information if it is inaccurate or incomplete at any time;
- the right to request erasure (known as "the right to be forgotten"), which means you can request deletion or removal of Your Personal Information, subject to Renaissance's or the Administrator's rights to retain Your Personal Information;
- the right to block or suppress Renaissance's or the Administrator's collecting and or using Your Personal Information;
- the right not to be subject to automated individual decision making solely on automated processing (including profiling);
-
the right to object to Renaissance's or the Administrator's collecting, using, or retaining Your Personal Information when this objection is based on
- your legitimate interest or the performance of a task in the public interest or
- your desire not to receive direct marketing even if it is otherwise legally permitted;
- the right to withdraw your consent to the use of Your Personal Information at any time (please note that when Renaissance or the Administrator requires Your Personal Information to comply with AML or other legal requirements, failure to provide this information will mean that you will be unable to be accepted as an Investor in the Fund or may be mandatorily redeemed from the Fund if you are already an Investor); and
- the right to lodge a complaint with the supervisory authority found at https://www.edpb.europa.eu/about-edpb/about-edpb/members_en for EU residents and found at https://ico.org.uk/ for UK residents.
To make any requests as listed above, please contact DataRep at datarequest@datarep.com, quoting "Renaissance Technologies LLC" in the subject line. You may also contact DataRep through its online webform at https://www.datarep.com/data-request.
If you have any questions regarding this notice, please contact Renaissance at ir@rentec.com. Renaissance may need to request specific information from you to confirm your identity and ensure your right to access to Your Personal Information. This is to ensure that Your Personal Information is not disclosed to any person who does not have authority to receive it. Renaissance will endeavor to respond to requests relating to your rights described above within the timelines set out in applicable law.
Further Information
Renaissance reserves the right to change this EU and UK Investor Privacy Policy from time to time, and any such change will be effective upon posting of the revised policy. Your continued use of the Services following Renaissance's posting of any revised EU and UK Investor Privacy Policy will constitute your acknowledgment of the amended policy. If you have any questions about this EU and UK Investor Privacy Policy, please email us at ir@rentec.com.
2. Notice of EU and UK Privacy Policy for Job Candidates
Renaissance Technologies LLC and its affiliates (together, "Renaissance") are committed to protecting your privacy and maintaining the confidentiality and security of personal information you supply in connection with your application for a position at Renaissance ("Your Personal Information"). Any personal information processed by Renaissance is controlled by Renaissance, and Renaissance is the data controller of Your Personal Information. When your details are provided to Renaissance as a consequence of your application for a position at Renaissance, then Renaissance, acting as a data controller, may process Your Personal Information.
Renaissance's United Kingdom representative is DataRep, 107-111 Fleet Street, London, EC4A 2AB, United Kingdom. Renaissance's European Union representative is DataRep, located at The Cube, Monahan Road, Cork, T12 H1XY, Republic of Ireland.
This policy (the "EU and UK Job Candidate Privacy Policy") explains the manner in which Renaissance collects, uses, and maintains nonpublic personal information about former and current job candidates based in the United Kingdom ("UK"), the European Union ("EU"), or the European Economic Area ("EEA") as required under the General Data Protection Regulation (EU) 2016/679 ("GDPR") or the GDPR and the Data Protection Act 2018 ("UK GDPR"), as applicable. This EU and UK Job Candidate Privacy Policy applies to Your Personal Information
Collection of Your Personal Information
Renaissance collects Your Personal Information from the following sources, as applicable:
- the careers website, found here: www.rentec.com (the "Careers Site") and
- other interactions with Renaissance (for example, discussions with our staff over email, telephone, or other means).
Your Personal Information that we collect is likely to consist of information relating to the following:
- identification data (which may include, without limitation, name, address, prior addresses, telephone number, email address, marital status, passport, or driver's license);
- social insurance or national ID number;
- language proficiencies;
- nationality;
- date of birth (month/day/year);
- gender;
- educational and professional qualifications and classifications;
- contact information of your spouse, partner, or dependents; or
- previous employment and resumes.
Reasons for Collecting Personal Information
Renaissance can legally collect and use Your Personal Information when collecting the information is necessary for us to do the following:
- comply with our legal obligations, including our legal obligations under employment laws;
- perform our contractual obligations as a prospective employer or engager of personnel in contracts to which you are a party or take steps at your request before entering into a contract; or
- carry out our legitimate business interests with you as a prospective employee or contractor of the business. This legitimate interest includes but is not limited to recruitment and administration.
Why We Use Your Personal Information
Your Personal Information may be processed by Renaissance (or any of its affiliates, agents, employees, delegates, or subcontractors) for the following purposes, as applicable:
- to conduct recruitment functions, including adding Your Personal Information to Renaissance's job candidate database;
- to assess your qualifications and capability for positions available at Renaissance;
- to process pre-employment background checks and for related management and planning purposes as permitted by law; or
- to communicate with you and monitor and record electronic communications and, if applicable, calls for any of the purposes specified herein.
Renaissance will not use Your Personal Information for materially different, unrelated, or incompatible purposes without notifying you.
Recipients with Whom We Share Your Personal Information
Renaissance may provide Your Personal Information to its affiliates and to firms that assist it in managing and operating its recruitment process such as providers of background checks and other third parties when Renaissance determines the disclosure is necessary to protect health and safety, its business interests, or its regulatory or legal obligations; when pursuant to a court order, government request, or other demand; or as otherwise required by law.
Storage of Your Personal Information
Renaissance's servers that store Your Personal Information are located in the United States. We also have service providers with personnel who may have access to Your Personal Information in other jurisdictions. Transfers to these service providers are necessary for Renaissance to be able to process your application for employment or to take steps at your request before entering into an employment contract with you. Either (i) these jurisdictions afford an adequate level of protection for Your Personal Information (as mandated by the European Commission or UK Information Commissioner's Office) or, if they do not, (ii) there are appropriate safeguards in place (such as entering into agreements that incorporate the standard contractual clauses and/or UK Addendum) that will impose obligations no less onerous than those contained in this EU and UK Job Candidate Privacy Policy.
Retention of Personal Information
Renaissance will retain Your Personal Information for the purposes described in "Why We Use Your Personal Information" above for as long as required for those purposes and if Renaissance has a legitimate business purpose that does not outweigh your privacy interests or fundamental rights and freedoms when protected by law.
If your application is successful, Renaissance will keep the recruitment information that is necessary in relation to your employment.
Protection of Personal Information
Renaissance seeks to maintain appropriate technical and organizational measures to ensure an appropriate level of security to address potential risks and protect Your Personal Information, including physical, electronic, and procedural safeguards. However, no method of safeguarding information is completely secure. While Renaissance uses measures designed to protect Your Personal Information, Renaissance cannot guarantee that its safeguards will be effective or sufficient. In addition, you should be aware that internet data transmission is not always secure, and Renaissance cannot warrant that information you transmit to Renaissance is or will be secure.
Your Rights
In certain circumstances, you may have the following rights in relation to Your Personal Information:
- the right to be informed about Your Personal Information that Renaissance collects from you, uses, and retains;
- the right to obtain confirmation from Renaissance that Your Personal Information is being collected, used, and retained as described above and access Your Personal Information held by Renaissance;
- the right to correct Your Personal Information if it is inaccurate or incomplete at any time;
- the right to request erasure (known as "the right to be forgotten"), which means you can request deletion or removal of any of Your Personal Information, subject to Renaissance's rights to retain Your Personal Information;
- the right to block or suppress Renaissance's collecting or using Your Personal Information;
- the right not to be subject to automated individual decision making solely on automated processing (including profiling);
-
the right to object to Renaissance's collecting, using, or retaining Your Personal Information when this is based on
- your legitimate interest or the performance of a task in the public interest or
- your desire not to receive direct marketing even if it is otherwise legally permitted;
- the right to withdraw your consent to the use of Your Personal Information (you should note that notwithstanding your withdrawal of consent, Renaissance may be legally required to retain some or all of Your Personal Information; also note that if you fail to provide information when requested that is necessary for Renaissance to consider your employment application (such as evidence of qualifications or work history), Renaissance will not be able to process your application successfully or in a timely manner); and
- the right to lodge a complaint with the supervisory authorities found at https://www.edpb.europa.eu/about-edpb/about-edpb/members_en for EU residents and found https://ico.org.uk/ for UK residents.
To make any requests as listed above, please contact DataRep at datarequest@datarep.com, quoting "Renaissance Technologies LLC" in the subject line. You may also contact DataRep through its online webform at https://www.datarep.com/data-request.
If you have any questions concerning this notice, please contact Renaissance at legalcompliance@rentec.com. Renaissance will endeavor to respond to requests relating to your rights within the timelines set out in applicable law.
Further Information
Renaissance reserves the right to change this EU and UK Job Candidate Privacy Policy from time to time, and any such change will be effective upon posting of the revised policy. Your continued use of the Careers Site or your continued contact with Renaissance regarding your application or prospective application following Renaissance's posting of any revised EU and UK Job Candidate Privacy Policy will constitute your acknowledgment of the amended policy.